Saturday, January 15, 2011

Special Issue Process

1. Editor proposes idea to Femspec.
2. Editor drafts call paper and sends to Femspec to circulate to board.
3. Board returns to special issue editor with input.
4. Once the cfp is approved, the editor is required to subscribe.
5. The editor is requested to look at other special issues of Femspec as orientation.
6. Editor circulates cfp and informs Femspec of where and how the issue is advertised.
7. Editor works from here on in with Special Issue coordinator who ensures that:

a. Femspec is kept informed of who is submitting.
b. Editor understands how to carry out a peer review process, including that it is her responsibility to line up independent readers specializing in the area of the special issue.
c. Editor understands responsibility to collect book reviews, as well as only previously unpublished work in English since Femspec will own copyright on all texts published (fiction or non-fiction).
d. Editor has informed all submitters of the necessity to subscribe and to keep a subscription current throughout the process.
e. Editor may have input on cover art and design.
f. Editor will be asked to assist in funding production of the issue with grant funds from her institution.

8. Once manuscripts have been collected, editor sends them out for anonymous review, collects comments, sends them to authors, collects revisions and assembles a project with appropriate introduction and cover.
9. This is submitted in duplicate in hard copy to the editor with one copy completely free of any names or identifying information. All art must be in Jpeg 350. All permissions must be held or obtained by the editor. No additions to the project are accepted after this initial submission.
10. Femspec reads this, and sends one copy to a reviewer. All comments are returned to the editor who is responsible for getting authors to revise in a timely process.
11. Authors and editor are responsible for copy editing and bringing completely into MLA style.
12. The revised manuscript is returned to Femspec again in duplicate hard copy, with one version again completely free of any identification of author. The other copy must have all art completely and properly labeled with name, title and date. The editor must also provide a complete response to all items requested in the revision, with a point by point explanation of how the requests were met.
13. Femspec sends the revised copy to the same or a new reviewer. If accepted, the issue moves to production. At that point, bios are also submitted electronically.
14. All files are sent to the line editor, and then to the set up person. The set up person forms an issue. The file is sent to the editor for proofreading. This usually takes two rounds and it is up to the editor whether she or he wishes to send individual files to authors.
15. After the issue goes to the printer, the editor works with the web person to set up the abstracts, table of contents and special features announcing the material on the web page.
16. Next the special issue editor works with the publicity people to do outreach to the public about the existence of the issue--getting it reviewed, announced on lists and at conferences.
17. The editor is then asked to be part of the special issue advisory committee working with the special issue coordinator to help troubleshoot and advise future issues.

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